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Top tips on how to tender

When submitting a tender or quotation, please remember to:

  • read and follow the instructions
  • read the questions carefully and answer them accurately and precisely
  • provide all of the information requested - if you cannot provide some of the information, ask for advice
  • don’t be put off by the invitation to tender documentation (or quotation request) – you can always ask for guidance
  • when the e-Procurement system is used, all questions should go through the portal and not by email
  • fill in and return the documents by the given time and date, making sure that you sign everything that you are requested to sign
  • cross reference the answers in your response to the questions in the invitation to tender/quotation request
  • be clear on your pricing model and state any assumptions that you have made when pricing (for example, resources required by you or the council and timetables)
  • include a named contact
  • don’t include publicity material in your submission unless you have specifically been asked to
  • submit your tender through the e-Procurement system if instructed
  • if you are unsuccessful, ask for a debrief which may help you to identify areas for improvement

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